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Introduction: The Internal Regulations, the Congress Guidelines and the Statutes of the Union comprise detailed information about the interaction between and the functioning of the different bodies within the Union. To ensure efficient functioning of the Union the Executive Committee is empowered to make appropriate changes to the Internal Regulations of the Union. Such changes must be reported to the next meeting of the Council of Delegates. Contents: Chapter 1: Member Societies, Associated Members and Supporting Members Article 1. Membership Member Societies are Associations or sections thereof covering one or more nationalities and being the official and unique representative of the leather chemists and technologists of each nationality involved may apply for membership of the Union by registered post, fax or e-mail to the Secretary of the Union. Member Societies have the right to vote at the Council of Delegates meetings during a Congress or by e-mail on IU methods for approval. An Associate member would include organisations that are not societies of leather chemists and technologists but have an interest in leather and or leather technology. This type of membership is only available in countries that do not already have an organisation of leather chemists and technologists. The Associated member is a member for purpose of attendance at Congresses and membership on Commissions but they do not have the right to vote at the Council of Delegates meetings during a Congress or by e-mail on IU methods for approval. The application for membership has to be accompanied
by: The application is considered and, if accepted, approved by the Executive Committee. No reason for rejection of an application needs to be given. Once the appropriate subscription fee is paid then the new member is considered a member with the appropriate voting rights according to the membership status. New members are formally accepted and welcomed at the next Council of Delegates. The Council of Delegates retains the right to request the Executive Committee reconsider new member applications A Supporting Member may be a company or organisation that wishes to act as a “Sponsor” giving full support to the IULTCS whilst not in itself representing the interests of any particular group which is already covered by Members and Associate members. Examples of Supporting members may be large tanneries or chemical companies. The Executive Committee will approve Supporting Members. This status will cease with the end of the sponsorship. Article 2. Subscription fee for Member Societies, Associated members and Supporting members The annual subscription fee for Member Societies is USD 230.00 for each 100 of individual members of a Member Society. The scale of charges is for: 0/200; 201/300; 301/400; 401/500; 501/600; 601/700; 701/800; 801/and above Members. The annual subscription fee for Associated members is USD 150.00. This is a flat fee. Subscription fees have to be paid on the account of: Bank details: Barclays Bank, Account name: IULTCS Payment terms: Payment must be made within 60 days of the date of the invoice. Article 3. Regional groups of Member Societies and Associated members On the basis of mutual agreement of the Member Societies and Associated members directly involved, and of linguistic, geographical and other relevant considerations, a Member Society or an Associated member will be incorporated in a Regional group. This regional group will have a Regional Representative on the Executive Committee of the IULTCS. Article 4. Representation on the Council of Delegates and the Executive Committee Each Member Society shall nominate, according to its own rules, Delegates to the meetings of the Council of Delegates. For every 100 members or part thereof over 50, one Delegate as well as the President of the Member Society are allowed to participate. The maximum number of Delegates per Member Society is 8. Member Societies having 50 members or less shall be represented by their President or by one appointed Delegate. Each Associated member can appoint a Delegate who will not be able to vote. Supporting members can appoint a Delegate who will not be able to vote. The Secretary of the Union will advise all Regional Representatives about forthcoming vacancies in the Executive Committee at least six months in advance. Nominations for candidates to these vacancies shall be submitted, through the Regional Representatives, to the Secretary of the Union at least three months before the next meeting of the Council of Delegates. Article 5. Relations with the Union Each Member Society shall undertake to inform the Regional Representative annually about: - The composition of the board of the Member Society Each Associated Member shall undertake to inform the Regional Representative annually about: - The appointed delegate of the Associated Member Chapter 2: Council of Delegates. Article 6. Meetings Meetings of the Council of Delegates shall be convened at least biennially, to be held on the occasion of a Union Congress. Meetings may also be called for a special occasion by the President at the request of at least one half of the Executive Committee or one half of the Member Societies in a written application to the President. Special meetings must be held at least 6 months after receipt of the application. Members Societies shall notify the Regional Representative and the Secretary of the Union in writing, at least 3 months in advance, of the details of any candidates for vacancies on the Executive Committee, as well as any resolution or subject for discussion on the agenda of a meeting of the Council of Delegates. This notice shall contain details about proposed subjects for discussion so that this may be circulated to other Member Societies for their consideration. The Secretary of the Union shall convene meetings of the Council of Delegates on behalf of the President at least two months in advance by sending the agenda and other relevant information such as reports of the Secretary/Treasurer of the Union, minutes of the last meeting of the Council of Delegates, reports of the chairmen of IU Commissions, names and curriculum vitae of candidates to the Executive Committee, resolutions or subjects etc., to the Regional Representatives and Secretaries of Member Societies. Every official Delegate shall be invited to the meeting of the Council of Delegates by his own Member Society. The Executive Committee may invite observers and experts. At least one months notice shall be given to those entitled to attend a meeting of the Council of Delegates. If a Member Society wishes to bring forward a resolution or subject for discussion which arises from events during the period of the Congress, or in the 3 month period referred to above, then written notice with full details shall be given by the Secretary (or other accredited Delegate) of the Member Society to the Secretary of the Union not less than forty eight hours before the meeting of the Council of Delegates. The Executive Committee will consider the urgency and importance of the proposed subject for discussion and will recommend to the Council of Delegates that it be included on the agenda or that it be deferred to a later meeting of the Council of Delegates. The President of the Union, or in the Presidents absence, the Vice-President shall preside at a meeting. The Secretary/Treasurer of the Union shall attend and report. Officers and Members of the Executive Committee and Chairmen of IU Commissions and IU Study Groups shall attend and may be invited to speak; they may only vote if they are Delegates nominated by their Member Societies. All official Delegates have the right to attend and
to vote if the Member Society represented is up to date with membership
fees. Associate members and Supporting members have no right to vote.
Article 7. Voting procedures and elections The voting right is restricted to the Presidents of Member Societies and nominated Delegates. Member Societies must be up to date with membership fees in order to be able to vote. Official Delegates may hold a proxy vote on behalf of other Delegates of their Society who are not present in the meetings; they cannot represent Delegates of other Societies. The Associated members and Supporting members do not have the right to vote. Normally decisions are taken by simple majority vote. In the event of a tie in voting concerning the nomination and discharging of persons, the relevant part of the voting procedure has to be repeated; in other cases the President shall have the casting vote. One third of the total number of Delegates entitled to vote shall be present in person to form a quorum. The following subjects need at least three months
notice to those entitled to vote: The dissolution of the Union needs at least six months notice to those entitled to vote. The following subjects need a two-thirds majority
vote: Elections for vacancies in the Executive Committee shall take place quadrennially. Candidates for Officers of the Union can be nominated by Member Societies by tendering names and curricula vitae of candidates to the Regional Representative and to the Secretary of the Union by registered post, fax or e-mail not less than three months before the meeting of the Council of Delegates. In the same way candidates for membership of the Executive Committee should be nominated by the Member Societies through their Regional Representative. At least one candidate is expected to be presented by each Regional group. The President and Secretary/Treasurer of the Union shall be elected from candidates presented by the Executive Committee and Member Societies; the Vice-President is elected by and from the Executive Committee. If no suitable candidate is available from within the Executive Committee then other candidates shall be considered. Each of the members of the Executive Committee shall be elected by the Council of Delegates from the candidates to be presented by each Regional Representative. In the event of several candidates for one vacancy, the one with the largest number of votes is elected. When there is a tie in voting the relevant part of the procedure has to be repeated. The newly elected Officers and Members of the Executive Committee commence their duties on January 1st following the regular meeting of the Council of Delegates. The mandate of Officers and Members of the Executive Committee shall last eight years. The term of office for the President is normally two years, although re-election for a further two years is possible. The Secretary/Treasurer of the Union is eligible for re-election. Not more than two officers of any Member Society shall serve on the Executive Committee at the same time. For this purpose, if the Secretary/Treasurer post should be held by two persons, then if they belong to one Member Society, they will count as only one representative. Mail Voting procedures for IU methods Chapter 3: Regional groups of Member Societies. Article 8. Aim and composition. To improve the efficiency of Union activities different Member Societies are brought together into Regional groups. The composition of each Regional group is established by the Executive Committee on the basis of linguistic similarity, geographical proximity or other relevant criteria. Article 9. Appointment and task of Regional Representatives Regional Representatives shall be nominated by the
Executive Committee for a period not exceeding four years; after this
period they may be renominated. Nomination shall preferably take place
on a candidature supported by Societies in the Regional group. It
is the task of the Regional Representative: Chapter 4: The Executive Committee. Article 10. Activities The Executive Committee shall meet at least biennially either in person or via electronic means and shall be convened by the President of the Union and coordinated by the Secretary. Periodical exchange by e-mail of some agenda issues may take place in order to simplify the actual Executive Committee meeting. The Executive Committee shall consider all matters
relevant to the Union, including: Article 11. Meetings - Meetings are normally convened and presided over
by the President, or the President’s representative, the Vice-President Article 12. Important subjects in relation to Union Congresses Before a Congress: During a Congress: - To improve contacts with Member Societies: - To evaluate the Union Congress: - To nominate the Vice President. Article 13. Duties of Officers and Members of the Executive Committee The President: The Vice-President: The Secretary: The Treasurer: The IULTCS is divided into Regional groups worldwide, in the following manner: NORTH ASIA: (China, Japan) SOUTH ASIA: (India) LATIN EUROPE: (France, Spain, Italy, Turkey, Greece, Tunisia) CENTRAL EUROPE: (Austria, Germany, Switzerland) EASTERN EUROPE: (Czech Rep., Poland) NORTHERN EUROPE: (Australia, South Africa, Scandinavia, United Kingdom)) NORTH LATIN-AMERICA: (Mexico, Guatemala, Belize, Honduras, Nicaragua, Costa Rica, Panama, Cuba, Haiti, Dominican Republic) CENTRAL LATIN-AMERICA: (Brazil, Columbia, Ecuador, Peru, Venezuela, Guayana) SOUTH LATIN-AMERICA: (Argentina, Chile, Uruguay, Paraguay, Bolivia) NORTH AMERICA: (USA) AFRICA: (Any African country except the Republic of South Africa which is a member through the Society of Leather Technologist and Chemists – UK. This is a new Regional area and is still to be developed by the Regional Representative.) - To stimulate Union activities, especially the contribution
to the work of IU Commissions and Study Groups and the organisation
of Conferences in the Regional groups they represent. IU Commission Chairmen. - Physical Testing Commission (IUP) There are three IU Commissions dealing with documents
relating to the Leather Industry, and these are Environmental, Research
and Training. Representatives from the IULTCS Congress host Country - To update the Executive Committee with information
on the activities carried out by the organising committee. Representatives from the Affiliated Congress host Country: - One each from the host countries of any Regional Congress, organised under the auspices of the IULTCS, for a term of up to four years prior to the Regional Congress. This person may be one of the Regional Representatives. The host Regional Congress Representatives shall have voting rights. Chapter 5: IU Commissions and IU Study Groups. Article 14. Aims IU Commissions and IU Study Groups shall be established
and disbanded by the Executive Committee after approval by the Council
of Delegates. Article 15. Existing IU Commissions Currently there are three IU Commissions: and three IU Study Group The IULTCS, through the IULTCS Testing Commissions,
provides PROTECTION for the leather tanning industry worldwide by
the provision of properly formulated test methods that are totally
relevant to leather manufacture and leather usage. The IULTCS test methods are recognised by the International Organisation for Standardisation (ISO) and many of the IU methods are adopted by ISO as international standards. Equally, the European Committee for Standardisation (Comite Europeen de Normalisation - CEN) has adopted many of the IU methods by parallel agreement with ISO. These CEN test methods are mandatory in EU member countries Consequently, the work of the IU Commissions has led to leather test methods that are now adopted as International, European and National Standards. End users of leather are continually being persuaded that only official leather test methods (IU/ISO/CEN) can be used to judge the standards, characteristics and performance of leather. Article 16. Chairmen of IU Commissions and Study Groups Each new IU Commission and Study Group is managed by a chairman to be nominated by the Executive Committee for a period not exceeding four years. For an existing IU Commission or Study Group the chairman is nominated by the Commission or Group and approved by the Executive Committee for a period of four years. Commission and Study Group chairmen can be re-elected for a further four years. After that period, if possible, a new chairman should be elected. Chairmen of IU Commissions and Study Groups serve in an honorary capacity on the Executive Committee. Article 17. Duties of Commission and Study Group chairmen - To attend meetings of the Executive Committee by
invitation of the President of the Union. Procedure for approval of IU test methods and introduction into national and international standards - Decision about approval to be taken by the Council
of Delegates, at least three months after publication, by a majority
of votes. This decision can be made either at a Council of Delegates
meeting or by a postal/electronic voting procedure. Chapter 6: Union Congresses and Conferences Article 19. Union Congresses - Every Member Society may apply for organisation
of a Union Congress by means of a written application to the Secretary
of the Union to be discussed in the next meeting of the Executive
Committee. The application shall be sent at least four years in advance
and contain headlines and topics of the Congress to be organised and
languages to be used. Conferences. Regional Conferences can take place in years where there is no Union Congress. The main activity of a Regional Conference shall be reading and discussion of scientific and technical papers and the settlement of eventual regional administrative affairs. It would be useful if European Conferences take place just preceding a suitable European Leather Fair. If an Affiliated Regional Congress is organised under the auspices of the IULTCS, then the organising committee of a Regional Congress shall make available to the Union a premium of 30 US Dollars for every participant who has paid the normal Regional Congress registration fee. Under special circumstances an alternative premium amount may be negotiated with the IULTCS Executive. Student participants are exempt from this premium. Chapter 7: Financial affairs. Article 21. Reimbursements Travel expenses The President, Vice-President, Members of the Executive Committee and IU Chairman should obtain funding from their employer, National Association or other sources for expenses incurred in attending IULTCS meetings. However, the IULTCS may consider claims for expenses under exceptional circumstances. Any such claim should be lodged with the Secretary/Treasurer allowing sufficient time for consultation with other officers of the IULTCS by e-mail. The aim would be to give an answer to the applicant in time for them to decide if they could attend the Executive Committee or not. The Secretary/Treasurer of the Union shall be reimbursed
for the whole of their expenses when attending Union Congresses and
meetings of the Executive Committee in the period between Union Congresses. The external expenses of the costs involved in the secretariat and financial administration of the Union will be reimbursed. Article 22. IULTCS Logo, Flag and Anthem A). IULTCS LOGO The logo of the IULTCS is made up of a LOGO and the TITLE. • Logo: INTERNATIONAL UNION OF LEATHER TECHNOLOGISTS AND CHEMISTS SOCIETIES • Standard setting: The Logo is set to the left. The Title appears as two centred lines to the right of the Logo. For use on letter headings, faxes, envelopes, visiting cards etc. • Alternative settings: a).The Logo may be used on its own without the Title and still represent the identity of the IULTCS. For example in conjunction with ISO for testing standards or for use in the IULTCS badge (pin) made on an old.silver support. b). The Logo is set centrally, with the Title appearing as two centred lines underneath. For use on panels, advertising, Congress, Symposiums etc. c). The Logo is set centrally, with the Title appearing as three centred lines underneath. For use on rubber stamps. d). The Logo is set to the left and the Title appears as one line to the right of the Logo. As appears on the IULTCS website. e). Logo and Title appear as two vertical lines on the left side of the IULTCS Flag. • Lettering format: COPPER-PLATE 33 BC • Corporate colours: Pantone 484. (0% Cyan; 87% Magenta; 83% Yellow; 30% Black) Background should be white. Alternatively it is acceptable to use Pantone 484 as the background and the symbol and logo lettering in white. In the case of the IULTCS website the background may be light blue. • Format: The Logo and Title are available in different formats: a). Vectorised, such as "eps" and "fh".
For use when printing on various surfaces and sizes as this will always
keep a perfect, tidy image. • Authorisation for use of IULTCS Logo Unauthorised use of the IULTCS Logo is not permitted. Permission to use the IULTCS Logo must be obtained in writing from the IULTCS Secretariat. No alterations to the format of the IULTCS Logo are permitted without the written authorisation of the IULTCS Secretariat.
• Background colour Pantone 279C (77% Cyan; 49% Magenta; 0% Yellow; 0%
Black). This blue is identical to the United Nations Flag, giving
the IULTCS an image of a worldwide organisation. The Logo appears in white centrally of the Flag, in a size that is proportional to the size of the Flag. • Title The Title appears in white as two vertical lines on the left, shorter side of the Flag. C). IULTCS ANTHEM At any official opening of any International or Regional IULTCS Congress, the IULTCS Flag will be set on the podium. At the same time the adopted Anthem of the IULTCS will be played. Similarly, at the closing ceremony the Flag will be handed on to the next host association of the next Congress, whilst the Anthem is played. The Anthem is the "Air" from Handle's Water Music Suite No. 1 in F major Article 23. Future Union Congresses
- 2009 China - 2011 Spain - 2013 Turkey.
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